Ohio Law Enforcement
Automated Data System

The LEADing News

 

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LEADS Fee Structure

LEADS Access Category	Monthly Fees	Details
Indirect Access The agency has no means to query LEADS directly. Information is accessed through requests to a terminal agency.	$50	Agency must sign a LEADS Non-terminal Agency Agreement.
Direct Access The agency has terminal or mobile applications through which it can query LEADS.	$250	Agency must sign a LEADS Terminal Agency Agreement.
Connectivity Secure access services provided and managed by LEADS.	Site-to-site VPN: $350 per Client VPN: $5 per PC Identity Mgt/MFA: $5 per user	Site-to-site VPN required for agencies with interfaced systems (e.g., CAD, MDT, RMS, et al.)

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LEADS ACCESS

Did you know agencies are required to submit employees or contractors with arrest records to LEADS prior to permitting direct or indirect access to Criminal Justice Information (CJI)?

Per the CJIS Security Policy: To verify identification, state of residency and national fingerprint-based record checks shall be conducted prior to granting access to CJI for all personnel who have unescorted access to unencrypted CJI or unescorted access to physically secure locations or controlled areas (during times of CJI processing). Additionally, if a record of any kind exists, access to CJI shall not be granted until the CSO or his/her designee reviews the matter to determine if access is appropriate.

Refer to the LEADS Manual (Agency Coordinator) for LEADS access requirements.

Note: A state and national fingerprint-based record check is only required once. Additionally, a computerized criminal history (CCH) is recommended as a part of the triennial audit preparation.

Note: The LOU form should not be submitted until the state and national fingerprint record check has been received. Agency TACs are required to indicate completion and the date of completion prior to submission.

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NICS 922(g)(3) – UNLAWFUL USER OF A CONTROLLED SUBSTANCE

NICS/ATF is working on updates to the change in protocol for this federal prohibitor due to the dynamics of ongoing litigation and marijuana deregulation.  Training materials relating to 922(g)(3) are no longer valid – please discontinue their use.
New “Unlawful User” advises that:

• A person is an unlawful user if they regularly use a controlled substance over a long period of time, and this use continues into the present.
• A single event – such as one drug arrest, one confession, or one failed drug test – is NOT ENOUGH to deny someone the right to buy a firearm.
• A person is NOT an unlawful user if they used drugs once, only occasionally, or if they stopped regular use.
• People who slightly misuse a legally prescribed drug are also NOT considered unlawful users.

Currently, the FBI is unable to provide any further guidance on how to apply (or not apply) the revised definition to a particular fact pattern.  The NICS section is actively working to adapt to and apply the revised definition and requests your agency does its best to do the same.

For any questions regarding this matter, please contact the NICS Training Team at NICSTraining@FBI.GOV

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LEADS SECURITY

Artificial Intelligence (AI) for Criminal Justice Information (CJI)
Ingesting CJI obtained from LEADS into any AI model presents a great risk of improper data exposure and/or loss. If your agency is moving forward with AI integration for systems that transmit, process or store CJI; an Agency Service Request (ASR) will be required to detail/document how that AI model is implemented and utilized within your environment, and how the system meets or exceeds the CJIS Security Policy controls. Be prepared to provide documentation, controls, and artifacts as part of the implementation.

Questions to ask your vendor before implementation:
Where does the AI model live? Where is the ingested data stored?
What type of encryption is utilized to secure CJI ingested to the model?
Is the data model public (open) or domain specific (closed)?
How does the model enforce auditing and accountability?
Does the tool share data with similar subscribers?
What/Who was used to train and develop AI based algorithms, capabilities, and functionalities?
What safeguards, such as guardrails, policies, and security controls, are in place to ensure the model is safe and reliable before deployment?
What is the human oversight?

Questions to address locally:
What are the ownership roles and capabilities at your agency?
Is the usage of AI detailed in the Media Protection policy or its own chapter?
AI Bias could result from improper training, algorithm gaps, flawed model design and/or human input. How is AI Bias mitigated?
Secondhand check – the human guardrail. Who completes this task?

If your vendor cannot detail compliance with the current CJIS Security Policy, the AI project will not be permitted to be process, store or transmit CJI.

AI references, implementation guides, and frameworks:
AI Playbook for Justice, Public Safety, and Security Professionals
AICoP-AIGovernanceToolkit
AI Risk Management Framework | NIST
(2) The CJIS AI Framework: A Vision for Artificial Intelligence in Criminal Justice | LinkedIn

For questions or assistance with the LEADS Security CJIS Audit or technical audits, please contact:  LEADSSecurity@dps.ohio.gov

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AUDITOR'S CORNER

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NCIC TECHNICAL AND OPERATIONAL UPDATE (TOU)

 

TOU 2026-1
2.1 UPDATE TO THE III/NFF MANUAL SECTION 3.2—PURPOSE CODES

TOU 2026-2
2.1 QR RECORD RESPONSE TO REQUESTS SUBMITTED BY FEDERAL AGENCIES WITH FEDERAL DNA BANNER AND BIOMETRIC INDICATOR SUMMARY

TOU 2026-2
3.1 ADDITION OF THE CAPABILITY TO ALLOW THE ENTRY OF TEMPORARY WANTS FOR MISDEMEANOR CRIME OF VIOLENCE

TOU 2026-3
3.1 ADDITION OF THE REDRESS PROCEDURAL INFORMATION IN NCIC’S THREAT SCREENING CENTER (TSC) FILE

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TRAINING OPPORTUNITIES

Basic Operator Training, New TAC Training, Entry/Packing the Record Training are provided on-site at your agency or via Microsoft TEAMS.  Please contact Training Analyst Ian Miller at immiller@dps.ohio.gov to schedule.  Additional training not listed may be provided, please inquire via email.

*For TAC In-Service Session and New TAC Courses, please register through nexTEST under the TRAINING REGISTRATION tab.

CPI OPENFOX Messenger Training is now available at https://www.openfox.com. Click on “Client Portal” to register and activate your account.

LEADS Basic Operator Training - https://youtu.be/c1Wb5t6DAmY

Video Training Warrant Entry Introduction - https://youtu.be/IHrc6ul0J6A

Video Training Session 1 Packing the Record - https://youtu.be/mTNOEo17J3E

Video Training Session 2 Making the Entry - https://youtu.be/g0beTkrPPR4

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INDEX